Minutes of the ECA Board of directors meeting B. 01/2013
Thursday, 10 January 2013
President: Albert Woods OBE
Vice President: Miroslav Haviar
Secretary General: Branko Lovric
Board Members: Thomas Konietzko, Elly Müller, Irina Siraeva
In the attendance: Zekija Krslak
The meeting was opened at 9.00 a.m. by the ECA President, Mr Albert Woods. The President presented the apologies of Mr Patrick Berard, Mr Geir Kvillum and Mr Mario Santos who were excused due to private and business obligations. The President recommended the following topics for discussion, which were unanimously approved:
Opening of the Meeting
Accepting the Minutes from the last ECA Board meeting – Paris, 3 November 2012
ECA Calendar 2013-2015 – actual situation
Decision about the organisers of the ECA Championships 2014/2015 (vacant position)
Information about received candidacies for 2016
New ECA Web page (Mr. Miroslav Haviar)
ECA Marketing programme (Mr. Thomas Konietzko)
European Games 2015
ICF Development programme 2013/2014 and financial support for the ECA members
Preparation of the ECA Congress 2013
Information about the payment of the ECA Membership Fee for 2011 and 2012
Received Nominations for the ECA positions
To note the procedure for electing the continental representatives to the ICF Board (in case of more candidates for 2 positions)
Proposals received from National Federations for Changes in the ECA Statutes
Report by the President and by the Secretary General on behalf of the ECA Board
ECA Financial report 2011-2012
Establishing the working (development) programme for 2013/2014
Financial situation and proposal of the ECA Budget 2013/2014
Proposal and confirmation of the Agenda for the ECA Congress Zagreb 2013
Establishing the date and time of the next Board meeting: Proposal – Zagreb, 22 March 2013 – before the ECA Congress
ACCEPTING THE MINUTES FROM THE LAST ECA BOARD MEETING – PARIS, 3 NOVEMBER 2012
President Woods asked for the comments regarding the Minutes of the 3 November 2012 meeting held in Paris (France). Mrs. Irina Siraeva would like that under the Item 12 (Letter from Russian WW Slalom Federation) the part of the sentence “...after which the ECA Board of Directors will make a decision.” is changed to “...after which the ECA Board of Directors will take action.”, because ECA already replied to the named federation that it doesn’t recognize them as the National Federation.
Also, it is pointed out that The All Russian Kayak-Canoe Federation has changed its name to The Russian Canoe Federation.
Since there were no further comments, the Board unanimously accepted the Minutes from the last meeting.
Secretary General Lovric informed the Board that there is still no organiser for Freestyle competition in 2014. The Technical delegate for the Freestyle is currently unavailable, but all the championships applications until 2016 will be discussed at the Board of Directors after the Congress that will be held in Zagreb, on 23 March 2013.
Secretary General Lovric also informed the Board that The European Dragon Boat is cancelled for 2013, and for 2014 is vacant, because there are not enough teams for the organisation. The Board decided to leave it on the ECA Official Calendar for the time being.
Mrs Elly Müller asked about VA’A competitions and Secretary General Lovric explained that it is agreed with the president of the European Va’a Federation that ECA will include their calendar into ECA Official Calendar, but will not participate in the organisation of events.
Mrs Elly Müller suggested that the Universiade in Kazan, 6-17 July 2013 should be in the ECA Official Calendar, under “Other European Competitions”, since there will be a large number of the European countries participating and it is a very important competition for the canoeing. There will be twenty seven (27) sports and the same number of competitors as in London 2012, at the Olympic Games.
After a short discussion, it is decided that “Multi Sport Events” table will be added to the ECA Official Calendar. Also, Secretary General Lovric informed the Board that maybe there will be a change of date for Olympic Hopes Slalom, from 8-9 August to 14-15 August 2013.
President Woods suggested that there should be a date on the Calendar when it was updated.
DECISION ABOUT THE ORGANISERS OF THE ECA CHAMPIONSHIPS 2014/2015 (VACANT POSITION)
As Canoe and Rafting Federation of Bosnia and Herzegovina became the new member of the ICF (by decision of the ICF Congress 2012), their candidacies for ECA Junior WW 2014 and ECA Senior WW Championships 2015 is accepted.
For Marathon 2015, there were three (3) candidacies: Pontevedra, Spain; Bohinj, Slovenia and Kiev, Ukraine. Prior to the decision, which will be made at the Board of Directors, after the Congress in Zagreb 2013, all the debts to the ECA must be annulated or else the applications will not be considered. The Board will have more information after the technical inspection. Technical delegates should send their applications until 1 March 2013.
Also, regarding the applications for Canoe Polo 2015 for Essen, Germany and Siracusa, Italy, the decision will be made at the Board meeting in Zagreb, after the Congress 2013.
Miroslav Haviar suggested that the guidelines (questionnaire) for bid-process for the European Championships should be written for all the disciplines, by the technical delegates of appropriate committees. Also, it is important that technical delegates write and send the report about the venues for the championships within one month. That way, the Board will have all the reports by the next Board of Directors Meeting when it will be decided where the Championships will be held in 2015.
INFORMATION ABOUT RECEIVED CANDIDACIES FOR 2016
President Woods informed the Board that the final decision about candidacies for championships in 2016 will be made at the Board meeting after the Congress in Zagreb (on the same date of the Congress).
Secretary General Lovric has a deadline (15 January 2013) to send to the National Federations information about the received applications and the full bids should be sent to the ECA by 1 March 2013. The National Federations will have an opportunity to have a presentation at the Board meeting after the Congress.
NEW ECA WEB PAGE (MR. MIROSLAV HAVIAR)
Secretary General Lovric informed the Board that ECA web page domain was moved from Portugal to Croatia for the financial reasons and it will be in the ownership of ECA.
Mr Miroslav Haviar made a contract with a programmer who made new web page on a free portal, so the cost will only be for the graphics and improvements on the web page. The new web page is under construction and it will be finished soon.
Under the Register, there will be two (2) groups: National Federations and Members of the ECA Board available with the username and password that each Federation or Member of the Board will receive.
The suggestion from Mr Miroslav Haviar was that all the results are available at the web page. Also, he is preparing the ECA history for the new web page. Mr Miroslav Haviar noticed that it is necessary to update the National Federations data base. All the names for the National Federations will be in English language.
ECA MARKETING PROGRAMME (MR. THOMAS KONIETZKO)
Mr Thomas Konietzko, in the cooperation with President Woods and Secretary General Lovric, wrote a marketing letter in English and German language to different companies, with the advertising flyer. Austrian tourist companies (Tourismusverband Saalachtal and Ötztal Tourismus) make a lot of advertising with canoe competitions and events etc. Tourismusverband Saalachtal is interested in advertising through the web pages of the National Federations but firstly, ECA Board should make an arrangement with the National Federations. That sort of cooperation could make a significant income for ECA.
The letter was sent to: EDF (France), GAZPROM (Russia), Plastex Composite (Poland), Braca sport (Lithuania), Nelo (Portugal), Polaritas (Hungary), Continental Chemical Industries (Taiwan) and MOL (Hungary).
It was agreed that the same letter will be sent to Tegy Sport and, according to proposal of Secretary General Lovric, to address to air-companies, such as Lufthansa or British Air Lines.
It was agreed that all organisers should have partner’s contracts and also the Agreement between the organisers and ECA should be signed where the partner’s rights will be written. Mrs. Irina Siraeva promised to prepare and to send to Secretary General Lovric the draft of such Agreement.
Mr Thomas Konietzko will visit the biggest boat and leisure exhibition “Boat Düsseldorf”, where he will make some personal contact and maybe find some partners.
Also, he prepares a marketing meeting with specialists: David Goldstrom, representatives from Germany, Czech Republic, Slovakia, Slovenia, Poland, France and BCU, president of Austrian Canoe Federation Walter Aumayer, the Russian representative in the Austrian Ferroconcrete Structures Firm Margarita Mayr-Telnova, head of the sport marketing company Act Media (German sport marketer), and representative of the Austria TV.
It was agreed that Mr Thomas Konietzko will have a presentation of marketing programme during the open forum at the Congress in Zagreb.
EUROPEAN GAMES 2015
President Woods informed the Board that he participated at the meetings in Rome and Lausanne regarding the European Games 2015. The idea was approved at the European Olympic Committee Assembly where 48 (forty eight) countries were represented, 2 (two) abstained and 8 (eight) were against. The final decision is that European Games 2015 will be held in Baku, Azerbaijan.
Mr Patrick Hickey, the President of European Olympic Committee wrote a letter concerning certain details such as number of competitors, number of medal events, number of days for competition etc.
After a short discussion, it was agreed that the President Albert Woods will reply to Mr Patrick Hickey with following numbers:
15 medal events (12 Olympic events and 3 long distance events: 5.000m for K1M, K1W and C1M)
Qualification process: results on the European Championships the year before
4-6 days for competition
Mr Miroslav Haviar pointed out that The European Games will be important event for smaller countries that don’t qualify for Olympic Games.
President Woods will go to a meeting in Azerbaijan, probably with technical delegate, Mrs Elly Müller to arrange a construction of a lake that suits the lengths for future canoe events. Mrs Elly Müller should contact President Woods regarding the dimensions of the lake for races. At the next Board of Directors Meeting it will be discussed should there be only Olympic events or Olympic and Non-Olympic Events included in the European Games. Also, Mr. Thomas Konietzko proposed that Mrs Elly Müller should make a proposal of the events in Baku for an Opening Discussion at the ECA Congress in Zagreb.
So far, 12 (twelve) sports were signed and committed to the European Games 2015, with canoeing included.
ICF DEVELOPMENT PROGRAMME 2013/2014 AND FINANCIAL SUPPORT FOR THE ECA MEMBERS
Secretary General Lovric presented to the Board list of 8 (eight) countries proposed for the ICF Development Programme 2013/2014: Armenia, Bosnia and Herzegovina, FYROM, Georgia, Malta, Moldova, Montenegro and Turkey. Even though the list of countries is approved, Secretary General Branko Lovric thinks that ECA should ask for reports on what has been done in previous projects. The problem is that some of the countries are still not competing and it is not clear how will the countries get a support, through covering costs to the European Championships or through boats and equipment.
Secretary General Lovric informed the Board about the letter from Istvan Vaskuti in which he sent a table that was sent to all technical delegates to be filled out.
Mrs Elly Müller asked a question about the coaching levels at the University of Budapest. President Woods informed the Board that he was at the meeting at the University of Budapest representatives and it was clearly said that ECA doesn’t support their system because there is already a unique one within the European countries with 5 (five) coaching levels.
PREPARATION OF THE ECA CONGRESS 2013
INFORMATION ABOUT THE PAYMENT OF THE ECA MEMBERSHIP FEE FOR 2011 AND 2012
Secretary General Lovric informed the Board that the situation with the ECA membership fees is good and that the countries will pay the fee/s at the Congress in Zagreb, in March 2013.
President Woods pointed out that if the country is not member of the ECA and the ICF, then it has no vote at the ECA Congress in March 2013.
RECEIVED NOMINATIONS FOR THE ECA POSITIONS
Received nominations are per one for the positions of Vice President – Miroslav Haviar (SVK) and Secretary General - Branko Lovric (CRO) and three (3) for vacant 2 (two) positions as ECA Board Members– Irina Siraeva (RUS), Elly Müller (NED) and Piotr Markiewicz (POL).
For the Auditor there is one nomination – Andre Vandeput (BEL).
After the elections, there are three (3) nominations for two (2) positions as ECA representatives to the ICF Board – Irina Siraeva (RUS), Branko Lovric (CRO) and Thomas Konietzko (GER).
TO NOTE THE PROCEDURE FOR ELECTING THE CONTINENTAL REPRESENTATIVES TO THE ICF BOARD (IN CASE OF MORE CANDIDATES FOR 2 POSITIONS)
As the mandate of the representative to the ICF Board can not be longer than their mandate in the ECA Board, in case that Mr. Thomas Konietzko will be elected, his mandate in the ICF Board will last till the next ECA Congress in 2015.
PROPOSALS RECEIVED FROM NATIONAL FEDERATIONS FOR CHANGES IN THE ECA STATUTES
President Woods informed the Board about the proposal from the Croatian Canoe Federation to scratch “1st” and “of each year” from the Article 12.3 paragraph 6.
New proposed wording for Article 12.3 paragraph 6 is: “At Board meeting prior the Board’s decision, each National Federation may present and support its application by a 10 minutes presentation in front of the Board.”
Explanation for new wording is that in the year of the ECA Congress, 1st Board meeting is organised in January, before requirements of the conditions in Article 12.3 paragraph 5 (-1st March: deadline to submit bid documents and technical visit by ECA Technical Delegate), so decision can not be made before 1st March.
Since there were no comments, the Board unanimously accepted the Proposal for change in the ECA Statutes.
REPORT BY THE PRESIDENT AND BY THE SECRETARY GENERAL ON BEHALF OF THE ECA BOARD
The Board Members received the Report prior to the Board meeting and since there were no comments, the Board unanimously accepted the Report.
Mr Miroslav Haviar proposed to the President Woods and Secretary General Lovric to make a presentation, or a speech regarding the Report at the Congress in March 2013.
ECA FINANCIAL REPORT 2011-2012
Secretary General Lovric sent the Financial Report 2011-2012 prior to the Board meeting to the Board members and since there were no comments, the Board unanimously accepted the Financial Report.
ESTABLISHING THE WORKING (DEVELOPMENT) PROGRAMME FOR 2013/2014
Secretary General Lovric asked the Board for any proposals regarding the Working Programme 2013/2014 before 7 February 2013 when papers are send for the Congress.
FINANCIAL SITUATION AND PROPOSAL OF THE ECA BUDGET 2013/2014
Secretary General Lovric will compare all the incomes and outcomes and send the Proposal of the budget 2013/2014 via e-mail to the Members of the Board, prior to the deadline of sending the Congress papers to National Federations.
PROPOSAL AND CONFIRMATION OF THE AGENDA FOR THE ECA CONGRESS ZAGREB 2013
President Woods proposed that under “Open discussion” are European Games and Marketing Programme.
Since there were no comments, the Board unanimously accepted the Agenda for the ECA Congress Zagreb 2013.
ESTABLISHING THE DATE AND TIME OF THE NEXT BOARD MEETING
The next ECA Board of Directors will take place in Zagreb, Croatia on 22 March 2013 at 17.00 hours regarding the preparation for the Congress the day after.
After the Congress there will be another Board of Directors so the National Federations will have an opportunity to do a presentation in front of the Board.
Mr Miroslav Haviar gave a presentation about entry system for the Championships which is old and it needs to change. As regarding the changes within the Sprint rules, after a short discussion it was agreed that Mr Miroslav Haviar will discuss the issues with Mrs Irina Siraeva, Mrs Elly Müller and Mr Jens Kahl.
It was also discussed about competition software and the conclusion is that the Portuguese system is the best and it can be used for Sprint and Marathon Championships. The proposal is to buy the competition software including online entry system which will be available on ECA web page. After the testing with the Officials, that Mrs. Elly Müller will arrange, ECA will be able to make a contract with the organisers of the Championships and to have a unique system for all ECA Championships.
As for the Freestyle Eurocup, there should be at least 2 (two) and maximum 3 (three) competitions per year with scoring system as in the World Cup. Freestyle could make an income from TV rights because it’s attractive.
Mrs Elly Müller pointed out the importance of ECA sponsors whose logo must be on the organisers material.
It was agreed that Secretary General Lovric will write to National Federations informing them that there will be an ECA Canoe Sprint Committee of 3 (three) people with a technical delegate (Mrs Elly Müller) as Chairman for 4 (four) years.
Mrs Elly Müller also suggested ECA/ICF Canoe Sprint Official Seminar instead of Canoe Sprint Coach Seminar as part of the development programme. There is already a proposal for organisation in Romania (Bascov). ECA will give all the participants a participation certificate. The Board will need the budget and the plan prior to the decision.
Mrs Elly Müller asked the Board about the contracts for Junior and Under 23 years Championships and Mrs Irina Siraeva already have prepared the contract for Junior and U23 Championships in Moscow 2016. That contract will serve like a pattern for all the other Championships.
President Woods thanked to the ECA Board members for the cooperation and attendance and closed the meeting.
Branko Lovric Albert Woods
ECA Secretary General ECA President
ECA Canoe Wildwater ChampionshipsMay 11 - 14, 2017Skopje, MKDwww.eca2017-ww.canoe.mk
ECA Canoe Slalom ChampionshipsMay 31 - June 4, 2017Tacen, SLOwww.slalomtacen.com
ECA Junior & U23 Canoe Sprint ChampionshipsJune 22 - 25, 2017Belgrade, SRBwww.ec2017.kayakserbia.com
ECA Canoe Marathon ChampionshipsJune 30 - July 2, 2017Ponte de Lima, PORwww.canoemarathonportugal.com
ECA Dragonboat & Club ChampionshipsJuly 6 - 9, 2017Szeged, HUNhttp://www.szeged2017.com/dragonboat.html
ECA Canoe Sprint ChampionshipsJuly 14 - 16, 2017Plovdiv, BULwww.plovdiv.canoe-bg.com
ECA Junior & U23 Canoe Slalom ChampionshipsAugust 16 - 20, 2017Hohenlimburg, GERwww.em2017.holibu.de/en/
ECA Canoe Polo ChampionshipsAugust 23 - 27, 2017Saint Omer, FRA
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